[D-Space] Moving forward

[Paul Campbell]

On Mon, 06 Dec 2010, Aldo Cortesi wrote:
> Thus spake Paul Campbell (paul at taniwha.com):
> 
> > it's a bond - think of it as the last 4 weeks when we quit - it also
> > serves as a holding deposit ('earnest money') to reserve the space -
> > we'd start paying the weekly amount when we move in and we can
> > reserve for up to a month (so move in ~10th Jan) - there is an
> > assumption we'd be signing up for at least a year - my guess is that
> > they have a lot of people who don't make it that far and that's what
> > the 4 weeks really is for - it means we have to give 4 weeks notice -
> 
> We should definitely make sure that's formal. I have a cautionary tale
> about breaking a commercial lease that I might trot out at the next
> meet, as long as people don't mind the sight of a grown man sobbing
> into his beer. 

I suspect the year length is formal, I've sort of resigned myself to signing 
that and taking the personal risk, hopefully you guys have my back a bit

> Lets chat about this when we meet up. I'll line up an accountant for a
> convenient afternoon next week (this week is flat out for me). Anyone
> who wants to come along should do so - the more questions we ask early
> on the better.

that would be great

> I'm picturing you in your best Raoul Duke-style Hawaian shirt, driving
> through the Nevada desert while clutching a suitcase of money to your
> chest, muttering "We can't stop here, this is bat country." You should
> tell us about it sometime.  ;)

actually it was the Nevada Desert, and rockets, guns, explosives, rock stars and 
circus tents were also involved - there are no banks off road .... (the circus 
was a mistake, the rock star an idiot) - here's a picture from that year:
	
	http://www.taniwha.com/br.jpg

On Mon, 06 Dec 2010, alex wrote:
>I like the incorporated society path better, the structure suits us more
>than a charitable trust.  Both can be registered as Charities with the
>charities commission if we meet their criteria.

the down side is the 15 member initial requirement - I did find one men's shed 
that had incorporated as a society rather than go the charitable trust route - I 
mostly think the CT way is slightly easier and I suspect cheaper - I'm happy to 
be convinced otherwise (I certainly prefer the board/membership structure of an 
incorporated society)
 
> I agree in general, but we don't have to decide between Charitable trust
> and Incorporated society until we incorporate.

yup - good point we can worry about that a bit later - which brings us to:

I stopped in to the bank today and talked to them about how to open an account 
for an organisation like ours - what they need is:

- IDs of all the people who will be having signing rights
- rules for signing (requires 2 signatures for example to write cheques)
- a copy of our club rules - 

> I have been involved in organisations incorporating, where we have
> cut-n-paste from others' rules/ deeds.  There should not be a need for
> legal fees IMO.  I think we should be able to do the accounting work
> ourselves as well if there is someone willing.

there may be some requirement for an actual independent annual audit - that's 
where it might get expensive

> > We also talked about having a meeting of some sort this week - more of a
> > general 
> > meeting rather than just a board meeting - when is good? tomorrow's a bit
> > soon, 
> > Wed is DUNlug (shall we just go downstairs at the pub for a while? 7pm?)
> - 
> 
> Subgroup of DUNlug, 7pm Wednesday suits me.

Dunlug's meeting is usually at 7:30 we can just show up at 7:00 at the Duke of 
Wellington (Rattray St in the Exchange) and meet - most importantly we need to 
decide if we're going to rent the space

	Paul